Cataloguing and Indexing

Our accurate records cataloguing and indexing service allows swift and efficient retrieval of your records

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Our expert Team members offer our clients industry leading business process automation, streamlining your business, creating more space, saving valuable time, supporting compliance requirements and most importantly keeping costs down.


Benefits of Cataloguing and Indexing

OASIS offer many flexible and affordable digitisation and automated data extraction solutions to suit the needs of your organisation.

Supports remote working

As data is accessible anywhere, any place, anytime your employees are able to work remotely without needing access to physical files or documents

Protect your data

Safeguards (backs-up) critical business information previously restricted to a single copy. Protecting your business critical information

Secure document scanning

No matter what the request, we can digitise your files safely and securely. Our state-of-the-art scanning software allows for the data capture of large or small volumes of hardcopy documents.

Cataloguing and Indexing

At OASIS we are aware that there are risks associates with not being able to locate and retrieve your data and information, hence we offer a comprehensive cataloguing and indexing solution for your files and documents. Contact us today to speak with one of our team members.


At OASIS we offer archive cataloguing solutions adding an archive record to a catalogue and recording the archive records description and classification. This process plays will help organisations identify and easily access to their specific records stored whenever they need to.


The next step from cataloguing would be index your records and data. There are a number of detailed ways and levels of archiving that OASIS can offer you based on your business requirements. Industries such as medical, legal, accountancy and insurance work with individual files therefore it is obvious that file-level indexing is needed. However, for most other organisations that mainly generate general business and operation documentation it is more likely that box-level indexing will be sufficient.

What our clients are saying

Clarks Legal logo The Princess Alexandra Hospital logo DMH Stallard logo

OASIS has been the off-site storage provider for Hertfordshire Council since November 2016. As part of this contract we implemented a scan on demand service where instead of having paper files returned we now mainly received files scanned back to us from OASIS. They have been a good off-site storage partner who has supported our move towards scan back retrievals.

Tony May , Record Management Service Manager

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OASIS provides us with a full records & information management service & to date the relationship between the two companies has worked very well. We have found OASIS’s services to be of a very high standard, with emphasis on security, quality, accuracy & punctual service

Clarkslegal LLP

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We have found that OASIS have communicated well on each level & been happy to accommodate our changing needs. Our on going service contract includes the delivery & recall of archived information & this too seems to be working well.

Health Records Department , Princess Alexandra Hospital Harlow

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OASIS have consistently delivered a quality client focused service. They successfully managed, in conjunction with DMHS, a time sensitive project that saw in excess of 40,000 important documents migrated from our in-house facility to their specialised warehouse.

DMH Stallard (DMHS)

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Cataloguing and Indexing

Our media vault is monitored with video surveillance 24 hours a day. We use the strictest access features such as keypad controls and biometric fingerprint scanners.

Yes. Our media vault staff are specially trained on the proper procedures for handling and transporting confidential media.

If you use our media vault services you will have peace of mind that in the event of a technical or natural disaster, your valuable information will be protected and recoverable. Also, our tape rotation services help to make certain that your data is updated on a regular basis.

We use barcodes to organise and track all media stored in our vault. With our web-based client program, you can go online to manage your offsite media, request services, or run reports.

You have access to your media 24 hours a day. Emergency delivery is available.

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Please use the below form to request further information on our cataloguing and indexing solutions

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