Services
Vault storage
Our secure vaults protect your highly confidential, historical, or irreplaceable documents.
Our temperature controlled vaults have industry-leading security and access measures to safeguard your most valuable documents and those requiring special environmental conditions.
Benefits of Vault storage
These state-of-the-art storage facilities are equipped with VESDA (Very Early Smoke Detection Apparatus) and fire suppression systems to detect and eradicate the threat of fire.
Security
To protect against unauthorised access, burglary or vandalism, our vaults are fitted with state-of-the-art alarm systems, and a multi-layered security process that makes them ideal for protecting your organisation’s most important documents
Environmental conditions
Our temperature and humidity controlled storage vaults are calibrated and maintained to ISO 9001 standards ensuring your documents are safely stored in optimal conditions
Fire controls
Our fire rated storage vaults provide clients with additional ventilation automated fire detection and dry fire suppression features
Track and trace
With our point-to-point tracking system you have complete control over your documents and a full audit trail
Sample storage
The Storage Vault can also be used for storing non standard items such as retention samples
Control information management costs
Remove the costs of specialist equipment by utilising a fully managed service
Vault storage process
Our fully managed vault storage service is safe, secure and quick to implement
OASIS Group will collect the items requiring specialist vault storage from your office or current storage location.
The items will be transported to our records centre via secure OASIS liveried vans.
Your records will be transported with GPS-equipped vehicles. OASIS can pinpoint the exact location of all vehicles at any time. Our vehicles are fitted with Slam Locks and are kept locked at all times throughout daily deliveries and collections. At no time do any of our drivers leave their vehicles unattended without thoroughly securing the vehicle beforehand.
When the records arrive in the secure area of our records centre, the unique barcode for each box and/or file is registered. The barcodes are linked to the data captured by OASIS, enabling you to access your records any time via the Records Management System, OASIS Bridge.
Clients can quickly and easily request the retrieval of their stored files using OASIS Bridge (Our Records Management system) and one of our team members will deliver the required files directly to your premises. Alternatively, documents can be digitised and made available online.
We track all items being collected by or delivered from OASIS.
Our drivers have OASIS liveried vans fitted with GPS tracking.
Vault storage options
OASIS have decades of experience providing vault storage services to our clients.
- Active vault storage For regular access and re-file
- Long-term vault storage For rarely retrieved documents
- Non-standard storage For irregular items or documents
Active vault storage
Our Active storage option is ideal for clients who need to securely store routinely required documents (such as title deeds). Active Vault Storage gives you the security benefits of an offsite vault, while still giving you on-demand access to your documents.
Long-term vault storage
Suitable for clients requiring sustained preservation of their documents. Our long term storage vaults are a cost-effective option for clients who require less regular access to their records.
Non-standard storage
Ideal for retention samples where strict regulatory requirements must be met (such as medical equipment). Our non-standard vault storage service allows clients to securely store their items in suitable environmental conditions.
What our clients are saying
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If you would like more information or a quote for our vault storage services use the form below