Services

Vault storage

Our secure vaults protect your highly confidential, historical, or irreplaceable documents.

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Our temperature controlled vaults have industry-leading security and access measures to safeguard your most valuable documents and those requiring special environmental conditions.

Vault storage benefits

These state-of-the-art storage facilities are equipped with VESDA (Very Early Smoke Detection Apparatus) and fire suppression systems to detect and eradicate the threat of fire.

Security

To protect against unauthorised access, burglary or vandalism, our vaults are fitted with state-of-the-art alarm systems, and a multi-layered security process that makes them ideal for protecting your organisation’s most important documents

Environmental conditions

Our temperature and humidity controlled storage vaults are calibrated and maintained to ISO 9001 standards ensuring your documents are safely stored in optimal conditions

Fire controls

Our fire rated storage vaults provide clients with additional ventilation automated fire detection and dry fire suppression features

Track and trace

With our point-to-point tracking system you have complete control over your documents and a full audit trail

Sample storage

The Storage Vault can also be used for storing non standard items such as retention samples

Control information management costs

Remove the costs of specialist equipment by utilising a fully managed service

Vault storage process

Our fully managed vault storage service is safe, secure and quick to implement

OASIS Group will collect the items requiring specialist vault storage from your office or current storage location.

The items will be transported to our records centre via secure OASIS liveried vans.

Your records will be transported with GPS-equipped vehicles. OASIS can pinpoint the exact location of all vehicles at any time. Our vehicles are fitted with Slam Locks and are kept locked at all times throughout daily deliveries and collections. At no time do any of our drivers leave their vehicles unattended without thoroughly securing the vehicle beforehand.

When the records arrive in the secure area of our records centre, the unique barcode for each box and/or file is registered. The barcodes are linked to the data captured by OASIS, enabling you to access your records any time via the Records Management System, OASIS Bridge.

Clients can quickly and easily request the retrieval of their stored files using OASIS Bridge (Our Records Management system) and one of our team members will deliver the required files directly to your premises. Alternatively, documents can be digitised and made available online.

We track all items being collected by or delivered from OASIS.

Our drivers have OASIS liveried vans fitted with GPS tracking.

Vault storage options

OASIS have decades of experience providing vault storage services to our clients.

OASIS Group Team Member loading archive boxes into van

Active vault storage

Our Active storage option is ideal for clients who need to securely store routinely required documents (such as title deeds). Active Vault Storage gives you the security benefits of an offsite vault, while still giving you on-demand access to your documents.

OASIS Group Team Member in Media Vault

Long-term vault storage

Suitable for clients requiring sustained preservation of their documents. Our long term storage vaults are a cost-effective option for clients who require less regular access to their records.

OASIS Group Team Member in Media Vault

Non-standard storage

Ideal for retention samples where strict regulatory requirements must be met (such as medical equipment). Our non-standard vault storage service allows clients to securely store their items in suitable environmental conditions.

What our clients are saying

Clarks Legal logo BOXIT Logo BOXIT Logo DMH Stallard logo

OASIS provides us with a full records & information management service & to date the relationship between the two companies has worked very well. We have found OASIS’s services to be of a very high standard, with emphasis on security, quality, accuracy & punctual service

Clarkslegal LLP

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I would also like to thank you for helping to make the deal go through as smoothly as possible, we met a couple of speed bumps en route but they were dealt with quickly and efficiently by you and the Oasis team. All in all it was run most efficiently.

I had been approached by a number of businesses over the last three years looking to acquire my interest. When OASIS made an approach, their personalised, friendly and efficient manner essentially won the day. In particular, their commitment to continue to grow and manage the Box-it group.

OASIS have consistently delivered a quality client focused service. They successfully managed, in conjunction with DMHS, a time sensitive project that saw in excess of 40,000 important documents migrated from our in-house facility to their specialised warehouse.

DMH Stallard (DMHS)

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Records management FAQs

Our media vault is monitored with video surveillance 24 hours a day. We use the strictest access features such as keypad controls and biometric fingerprint scanners.

Yes. Our media vault staff are specially trained on the proper procedures for handling and transporting confidential media.

If you use our media vault services you will have peace of mind that in the event of a technical or natural disaster, your valuable information will be protected and recoverable. Also, our tape rotation services help to make certain that your data is updated on a regular basis.

We use barcodes to organise and track all media stored in our vault. With our web-based client program, you can go online to manage your offsite media, request services, or run reports.

You have access to your media 24 hours a day. Emergency delivery is available.

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If you would like more information or a quote for our vault storage services use the form below

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