Services

noteSpace

noteSpace is the Lloyd George records management solution from Niche Health, an OASIS Group company

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NoteSpace offers GPs secure off-site record storage and easy access to patient records. As well as releasing space for practices to use for additional consulting rooms or alternative revenue generating activities, noteSpace also meets CQC requirements for records storage security standards.

noteSpace benefits

We currently manage millions of Lloyd George records for General Practices across the UK.

Release valuable space, reduce staff workload and improve patient safety in your General Practice with our fully managed Lloyd George & A4 medical record digitisation service.

Improve patient care

by being able to access the complete, legacy medical record at the point of care delivery

Release space

to improve patient facilities such as easier patient access, waiting areas and treatment availability, or use the space for additional revenue generating activities

Reduce administration time

by removing the need to photocopy records for Subject Access and the need to manually locate paper records

Reduce the risk

of lost, stolen or damaged records and the threat of losing records to fire or flood

Managed digitisation

New records are collected and digitised as part of a regular visit to the Practice during the contract

NHS approved facilities

regional to the practice, records are safe from fire and flood damage

noteSpace process

Our Lloyd George records management solution provides you with a fully managed and tracked service from day one

Records are collected, catalogued, barcoded and boxed at a time to suit the Practice.

They are then transported to a regional OASIS record centre via our own liveried vans.

Records are digitised to BS10008:14 standard and then returned securely to your Practice for direct attachment to the clinical record.

Records are available to be searched and retrieved online via noteSpace

Lloyd George records are placed in to an OASIS record centre for secure storage.

noteSpace ‘follow-on’ service ensures that when the scanning / uplift is complete, new records coming into the Practice are captured on an ongoing basis rather than being added to staff workload.

Records shredded to BS EN 15713 standard or ongoing deep storage.

noteSpace options

We work with GP practices to create the solution that matches both requirements and available budget

Man loading boxes into van

noteSpace

noteSpace offers a fully managed service for Lloyd George records. After the initial cataloguing and clear down, the records are securely transferred to a regional OASIS Group record centre. Practices can then manage the remotely stored records directly from the noteSpace application.

Details of these record movements are fully audited within the patient records in the practice’s system.

noteSpace Digital

noteSpace digital expands on the existing noteSpace solution to digitise your paper notes. We will collect your paper records, catalogue, store, digitise and insert them into the clinical system over an agreed period of time. Adding PDF copies of the notes to the patient records in your clinical system creates a seamless electronic medical record.

noteSpace Digital combines the benefits of noteSpace with instant access to full patient records.

What our clients are saying

OASIS provides us with a full records & information management service & to date the relationship between the two companies has worked very well. We have found OASIS’s services to be of a very high standard, with emphasis on security, quality, accuracy & punctual service

Clarkslegal LLP

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We have found that OASIS have communicated well on each level & been happy to accommodate our changing needs. Our on going service contract includes the delivery & recall of archived information & this too seems to be working well.

Health Records Department , Princess Alexandra Hospital Harlow

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I had been approached by a number of businesses over the last three years looking to acquire my interest. When OASIS made an approach, their personalised, friendly and efficient manner essentially won the day. In particular, their commitment to continue to grow and manage the Box-it group.

OASIS have consistently delivered a quality client focused service. They successfully managed, in conjunction with DMHS, a time sensitive project that saw in excess of 40,000 important documents migrated from our in-house facility to their specialised warehouse.

DMH Stallard (DMHS)

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noteSpace FAQs

We agree with you the period of time for digitisation and can then remove the records from your Practice almost immediately.

noteSpace Digital is a fully managed service.  Our friendly team will visit your Practice, collect, transport, catalogue, digitise and deep store your Patient paper records.

Yes. Saturdays work very well and records can also be collected during the week.

Yes, our ‘follow-on’ service is available even if you didn’t complete the initial digitisation with noteSpace Digital.  It includes a scheduled collection of new records, digitisation and either deep storage or secure destruction and disposal.

Yes. The scan on demand service securely delivers a digital copy of the record over the HSCN network, to the practice in 4 hours. This is often used when a practice is preparing a SAR.

A same or next day courier service is also an option if the original paper record is required.

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If you would like to find out more about noteSpace please get in touch using the below form

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