By partnering with OASIS Group schools, universities and other educational institutions are able to benefit from streamlined records management services and assistance with regulatory compliance
Helping our clients in the Educational sector
Keep ahead of regulatory requirements
Save money on information storage systems
Control and restrict access to their data
Development effective document management processes
How we can help
Effectively Manage Large Volumes of Student and Employee Records
Education systems generally have a large number of student and employee records that must be kept.
With the volume of student and employee records that must be kept, having a consistent and well organised records and information management program in place is vital for educational systems. With large volumes of records kept at multiple sites, it can be a challenge to effectively manage your records. Our Client Care Representatives are trained on handling large volumes of records effectively and will suggest ways to help. Plus, many school sites do not have extra space to store large volumes of records. Using solutions from OASIS will free up more space for educational needs.
Establish a Records Management Budget
We understand that educational systems have a strict budget
Today’s educational systems usually have to operate within a stringent budget. OASIS can work with your educational system to create a records and information management program that will have a defined budget for the year. You will know how much you are going to spend on records management and will be able to stay within your allocated budget.
Protect your Educational System from Privacy Violations
Due to the sensitive information that is kept within educational systems, strict records and information management policies and procedures must be adhered to.
The regulations for student and employee privacy greatly increase the need to have an established records and information management program. At OASIS, we remain current on the latest records and information management policies and procedures. We incorporate the highest records and information management industry standards into our services.
What our clients are saying
OASIS provides us with a full records & information management service & to date the relationship between the two companies has worked very well. We have found OASIS’s services to be of a very high standard, with emphasis on security, quality, accuracy & punctual serviceRead case study
OASIS have consistently delivered a quality client focused service. They successfully managed, in conjunction with DMHS, a time sensitive project that saw in excess of 40,000 important documents migrated from our in-house facility to their specialised warehouse.Read case study
We have found that OASIS have communicated well on each level & been happy to accommodate our changing needs. Our on going service contract includes the delivery & recall of archived information & this too seems to be working well.Read case study
I had been approached by a number of businesses over the last three years looking to acquire my interest. When OASIS made an approach, their personalised, friendly and efficient manner essentially won the day. In particular, their commitment to continue to grow and manage the Box-it group.
Schools must follow strict rules when processing personal data, and laws and regulations stipulate how long school records can be kept and the exceptions to this. OASIS is your partner and can advise you on information and records management in the broadest sense. You can also contact us for the confidential and secure destruction of school records.
It is possible to define a retention period per archive box or file. Periodically, as a client, you can generate an overview in OASIS Bridge of all items eligible for destruction. When you send the list to Client Care, you will receive a provisional destruction list in PDF for signature. Only signed destruction lists are then commissioned.
Physical school records are stored in OASIS Group’s secure record centres and digital records are hosted in a Tier 3+ data centre. Our environmentally controlled record centres are secured at the highest level against theft, damage, and fire. This includes separate compartments and automatically closing fire doors in case of fire. Our archive complies with BORG-2 standards, among others. And our archive procedures, storage and management activities are NEN and ISO-9000 certified.
You have access to your media 24 hours a day. Emergency delivery is available.
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