Accounts Payable Automation

Our expert Team Members, combined with our award winning Omnidox suite, offer our clients industry leading accounts payable automation

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Manual accounts payable processes can be time-consuming, error-prone, and resource-intensive. That’s where automation comes in. By utilising Omnidox 5 you can streamline your accounts payable workflows, you can unlock a world of benefits. From reducing manual tasks and eliminating errors to accelerating invoice processing and enhancing vendor relationships, accounts payable process automation empowers your organisation to achieve greater productivity and cost savings.

Benefits of Accounts Payable Automation

By automating your accounts payables with OASIS, you can increase efficiency, process invoices faster and enhance your financial controls.

Time & Cost Efficiency

Automation eliminates the need for manual data entry, paper-based processes, and repetitive tasks. By automating invoice processing, purchase order matching, and payment approvals, accounts payable teams can save valuable time and reduce labor costs.

Improved Accuracy

Manual data entry is prone to errors, such as typos, incorrect calculations, or misplaced invoices. With automation, the risk of human error is greatly reduced.

Faster Processing

Automation enables faster invoice processing cycles. Invoices can be scanned, digitised, and automatically routed for approval based on predefined rules and workflows.

Compliance and Security

Omnidox 5 can enforce approval hierarchies, implement segregation of duties, and maintain an audit trail of activities.

Scalability and Adaptability

Omnidox 5 can easily scale with business growth. As transaction volumes increase, automation can handle higher workloads without significant resource investments.

Financial Control

Process Automation with Omnidox 5 supports real-time tracking of invoices, approvals, and payment status, allowing for better cash flow management and budgeting.

Accounts Payable process

No matter how you currently manage your invoices, OASIS can help your
accounts payable process.

The accounts payable process begins with the collection of relevant information, including invoices, purchase orders, and receipts.


For physical collection of information this can be managed through physical mail i.e. a PO box or via scheduled box collection from your office or current storage provider.

The most common digital information collection options are SFTP, file transfer and email but we have many options available. Additionally we have proven integration with many leading business systems.

Physical documents are prepared prior to digitisation based upon agreed criteria.

This step involves scanning paper documents or extracting data from electronic files. Optical character recognition (OCR) or intelligent data capture technologies can be used to automatically extract relevant information from the documents, such as invoice numbers, dates, vendor details, and line-item amounts. The captured data is then indexed and associated with the corresponding invoice or transaction.

OASIS manage the distribution of both physical and digital documents to ensure that information is received by the right person at the right time.

Automated workflow systems can route invoices to the designated individuals or departments based on predefined rules and approval hierarchies. Notifications or alerts can be sent to notify approvers of pending invoices, facilitating timely reviews and reducing bottlenecks.

Once invoices have been distributed, it needs to be securely stored. Your digital information is stored in our highly secure Omnidox suite. Access is via authorised user permissions, managed by your designated administrators.

Physical records are stored in OASIS’ secure regional record centres. Boxes and files requested for delivery an collection are transported in OASIS liveried vans fitted with GPS tracking.

Omnidox 5, together with our state-of-the-art scanning and data capture platforms provide our clients with business intelligent reporting.

Information can be leveraged to inform business decisions and drive business processes.

As per legal and compliance requirements, accounts payable information may need to be destroyed after a certain period. This includes securely disposing of physical documents or purging electronic records from the system. Destruction processes should comply with data privacy regulations to ensure the protection of sensitive customer information.

Accounts Payable Automation

Don’t let manual tasks and obsolete systems hold back your financial operations any longer. It’s time to harness the power of automation through Omnidox 5. Unleash the potential to streamline your processes, optimise cash flow, and elevate customer satisfaction. Get in touch with us today to schedule a live demonstration or request additional information

Benefits of Digital Transformation for Business

Expertise and Reliability

With years of experience in the industry, we understand the challenges you face and have tailored our solution to address your specific needs.

Our dedicated team ensures a smooth and hassle-free implementation process, minimizing disruptions to your business operations.

Our responsive and knowledgeable support team is available to assist you at every step, ensuring your satisfaction and success.

Benefits of Digital Transformation for Business

Flexibility and Scalability

Our solution can be customized to fit your unique requirements, and it grows with your business, accommodating increasing transaction volumes.

Explore Offsite Document Storage when Rationalising your Real Estate

Automated Invoice Processing with Omnidox AP

To compliment our Accounts Receivable solution.

Omnidox AP gives one single ‘centralised’ view of your invoices allowing you to manage them online, in a way that requires minimal input. The solution is proven to reduce supplier invoice processing costs, in some cases by over

Omnidox AP’s security tools and protocols give administrators greater control and tracking capabilities. Administrators can restrict user access, view a full audit trail of activity and create authorisation work-queues and automations for invoices which require 1st or 2nd level sign-off.

Our digital transformation awards

Document Manager Award Winner for 2019
Document Manager Award Winner for 2020
Document Manager Award Winner for 2021

Start your Accounts Payable Automation journey

Get in touch today if you would like to find out how OASIS can assist you in your accounts payable processing.

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What our clients are saying

Clarks Legal logo DMH Stallard logo The Princess Alexandra Hospital logo BOXIT Logo

OASIS provides us with a full records & information management service & to date the relationship between the two companies has worked very well. We have found OASIS’s services to be of a very high standard, with emphasis on security, quality, accuracy & punctual service

Clarkslegal LLP

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OASIS have consistently delivered a quality client focused service. They successfully managed, in conjunction with DMHS, a time sensitive project that saw in excess of 40,000 important documents migrated from our in-house facility to their specialised warehouse.

DMH Stallard (DMHS)

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We have found that OASIS have communicated well on each level & been happy to accommodate our changing needs. Our on going service contract includes the delivery & recall of archived information & this too seems to be working well.

Health Records Department , Princess Alexandra Hospital Harlow

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I had been approached by a number of businesses over the last three years looking to acquire my interest. When OASIS made an approach, their personalised, friendly and efficient manner essentially won the day. In particular, their commitment to continue to grow and manage the Box-it group.

Box-it group