OASIS has decades of experience in document processing and information management, with a reputation for innovation, reliability and swift ROI. We provide services to a variety of organisations including local and central government, large corporations and SMEs in the private sector.
Benefits of Process Automation
By automating and streamlining processes for specific back office functions, we help clients free-up resources and increase operational efficiencies within their organisations.
Your documents are hosted in a secure environment with the added benefit of disaster recovery processes. Only authorised users, issued with permissions based roles can view information
By utilising our Omnidox cloud based solution your documents can be accessed simultaneously and shared with ease, 24/7, from anywhere in the world
With strict user permissions and automatic workflows collaboration couldn't be easier. Documents can be assigned to teams or individuals to complete actions based on automated criteria
Protect your data
Safeguards (backs-up) critical business information previously restricted to a single copy. Protecting your business critical information
Supports remote working
As data is accessible anywhere, any place, anytime your employees are able to work remotely without needing access to physical files or documents
Through Omnidox you can recreate existing, or implement new, business workflows quickly and easily. No need to involve costly IT resource
Digital transformation process
No matter where you are in your digital transformation journey our experts will be able to help you find the right solution for your organisation.
For physical collection of information this can be managed through physical mail i.e. a PO box or via scheduled box collection from your office or current storage provider.
The most common digital information collection options are SFTP, file transfer and email but we have many options available. Additionally we have proven integration with many leading business systems.
Physical documents are prepared prior to digitisation based upon agreed criteria.
Using our state-of-the-art scanning equipment our scanning experts can digitise any type of document (files, certificates, books manuscripts, magazines, newspapers and technical drawings) to the appropriate colour resolution and format.
Data extraction, indexing and OCR technologies are used to match and update information and workflows
OASIS manage the distribution of both physical and digital documents to ensure that information is received by the right person at the right time.
This includes; the distribution of electronic information in to your line of business systems, sending data to designated representatives (such as your supply chain) for further processing and via our Omnidox suite.
Your digital information is stored in our highly secure Omnidox suite. Access is via authorised user permissions, managed by your designated administrators.
Physical records are stored in OASIS’ secure regional record centres. Boxes and files requested for delivery an collection are transported in OASIS liveried vans fitted with GPS tracking.
Our powerful Omnidox suite, together with our state-of-the-art scanning and data capture platforms provide our clients with business intelligent reporting.
Information can be leveraged to inform business decisions and drive business processes.
As your end-to-end information management partner OASIS provide end of life destruction for both physical and digital records.
This includes the destruction of; digital images, data, hard drives and media tapes.
Digital Transformation Solutions
Our multi-award winning Omnidox Suite offers blue-chip organisations and small businesses access to the same leading technology. With modules available to drive business process automation.
- Digital Mailroom Automation Automate your mailroom
- HR Automation with Omnidox HR Putting you in control of Human Resource administration
- Automated Invoice Processing with Omnidox AP Streamline your invoice processing
Digital Mailroom Automation
Our digital mailroom solution enables organisations to process documents from multiple sources in both physical and digital format. Furthermore, documents can easily be shared between departments through intelligent workflow.
Unlike other digital mailroom services, we give you the power to add, amend or remove business processes, through our user friendly workflow module.
HR Automation with Omnidox HR
OASIS’ solution for HR is suitable for organisations of all sizes and quickly provides a demonstrable return on investment. We have helped countless organisations to reduce the costs associated with their HR administration.
Omnidox utilises the latest AI technology to automatically classify and extract key data for managing retentions as well as facilitating fast search capability for easy hr process automation.
Automated Invoice Processing with Omnidox AP
Omnidox AP gives one single ‘centralised’ view of your invoices allowing you to manage your accounts payable and receivables online, in a way that requires minimal input. The solution is proven to reduce supplier invoice processing costs, in some cases by over 60%.
Omnidox AP’s security tools and protocols give administrators greater control and tracking capabilities. Administrators can restrict user access, view a full audit trail of activity and create authorisation work-queues and automations for invoices which require 1st or 2nd level sign-off.
Our digital transformation awards
What our clients are saying
OASIS provides us with a full records & information management service & to date the relationship between the two companies has worked very well. We have found OASIS’s services to be of a very high standard, with emphasis on security, quality, accuracy & punctual serviceRead case study
OASIS have consistently delivered a quality client focused service. They successfully managed, in conjunction with DMHS, a time sensitive project that saw in excess of 40,000 important documents migrated from our in-house facility to their specialised warehouse.Read case study
We have found that OASIS have communicated well on each level & been happy to accommodate our changing needs. Our on going service contract includes the delivery & recall of archived information & this too seems to be working well.Read case study
I had been approached by a number of businesses over the last three years looking to acquire my interest. When OASIS made an approach, their personalised, friendly and efficient manner essentially won the day. In particular, their commitment to continue to grow and manage the Box-it group.
Digital Transformation FAQs
Digital transformation is the process of integrating digital technologies across various areas of a business. Technology is used to automate new, or modify existing, business processes.
As the focus continues to shift to a global economy many industries are finding that digital transformation is helping them stay competitive. Through the adoption of digital technologies businesses and organisations are able to save time and money.
Digital transformation can be seen across every sector however the types of technology can vary from industry to industry. There are various factors that influence the digital transformation journey, including regulatory commitments, and it is important to understand these early on in your journey.
The list of benefits achieved through digital transformation is extensive and variable depending on many factors however across all industries and disciplines benefits include; improved efficiencies, increased productivity and cost savings.
It is important that you identify your end goal at the beginning of your digital transformation journey. The outcome your department, or overall organisation, is trying to achieve will define your digital strategy.
Start your digital transformation journey
Get in touch today if you would like to find out how OASIS can assist you in your digital transformation journey.