Services

Digital Transformation

Our expert Team Members, combined with our award winning Omnidox suite, offer our clients industry leading business process automation

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OASIS has decades of experience in document processing, with a reputation for innovation, reliability and swift ROI. We provide services to a variety of organisations including local and central government, large corporations and SMEs in the private sector.

Benefits of Process Automation

By automating and streamlining processes for specific back office functions, we help clients free-up resources and increase operational efficiencies within their organisations.

Security

Your documents are hosted in a secure environment with the added benefit of disaster recovery processes. Only authorised users, issued with permissions based roles can view information

Instant access

By utilising our Omnidox cloud based solution your documents can be accessed simultaneously and shared with ease, 24/7, from anywhere in the world

Collaboration

With strict user permissions and automatic workflows collaboration couldn't be easier. Documents can be assigned to teams or individuals to complete actions based on automated criteria

Protect your data

Safeguards (backs-up) critical business information previously restricted to a single copy. Protecting your business critical information

Supports remote working

As data is accessible anywhere, any place, anytime your employees are able to work remotely without needing access to physical files or documents

Automated workflow

Through Omnidox you can recreate existing, or implement new, business workflows quickly and easily. No need to involve costly IT resource

Digital transformation process

No matter where you are in your digital transformation journey our experts will be able to help you find the right solution for your organisation.

For physical collection of information this can be managed through physical mail i.e. a PO box or via scheduled box collection from your office or current storage provider.

The most common digital information collection options are SFTP, file transfer and email but we have many options available. Additionally we have proven integration with many leading business systems.

Physical documents are prepared prior to digitisation based upon agreed criteria.

Using our state-of-the-art scanning equipment our scanning experts can digitise any type of document (files, certificates, books manuscripts, magazines, newspapers and technical drawings) to the appropriate colour resolution and format.

Data extraction, indexing and OCR technologies are used to match and update information and workflows

OASIS manage the distribution of both physical and digital documents to ensure that information is received by the right person at the right time.

This includes; the distribution of electronic information in to your line of business systems, sending data to designated representatives (such as your supply chain) for further processing and via our Omnidox suite.

Your digital information is stored in our highly secure Omnidox suite. Access is via authorised user permissions, managed by your designated administrators.

Physical records are stored in OASIS’ secure regional record centres. Boxes and files requested for delivery an collection are transported in OASIS liveried vans fitted with GPS tracking.

Our powerful Omnidox suite, together with our state-of-the-art scanning and data capture platforms provide our clients with business intelligent reporting.

Information can be leveraged to inform business decisions and drive business processes.

As your end-to-end information management partner OASIS provide end of life destruction for both physical and digital records.

This includes the destruction of; digital images, data, hard drives and media tapes.

Transformation Solutions

Our award winning Omnidox Suite offers blue-chip organisations and small businesses access to the same leading technology. With modules available to drive business process automation.

Digital Mailroom

Our digital mailroom solution enables organisations to process documents from multiple sources in both physical and digital format. Furthermore, documents can easily be shared between departments through intelligent workflow.

Unlike other systems we give you the power to add, amend or remove business processes, through our user friendly workflow module.

Omnidox HR

OASIS’ solution for HR is suitable for organisations of all sizes and quickly provides a demonstrable return on investment. We have helped countless organisations to reduce the costs associated with their HR administration.

Omnidox utilises the latest AI technology to automatically classify and extract key data for managing retentions as well as facilitating fast search capability.

Omnidox AP

Omnidox AP gives one single ‘centralised’ view of your invoices allowing you to manage them online, in a way that requires minimal input. The solution is proven to reduce supplier invoice processing costs, in some cases by over 60%.

Omnidox AP’s security tools and protocols give administrators greater control and tracking capabilities. Administrators can restrict user access, view a full audit trail of activity and create authorisation work-queues for invoices which require 1st or 2nd level sign-off.

What our clients are saying

OASIS provides us with a full records & information management service & to date the relationship between the two companies has worked very well. We have found OASIS’s services to be of a very high standard, with emphasis on security, quality, accuracy & punctual service

Clarkslegal LLP

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OASIS have consistently delivered a quality client focused service. They successfully managed, in conjunction with DMHS, a time sensitive project that saw in excess of 40,000 important documents migrated from our in-house facility to their specialised warehouse.

DMH Stallard (DMHS)

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We have found that OASIS have communicated well on each level & been happy to accommodate our changing needs. Our on going service contract includes the delivery & recall of archived information & this too seems to be working well.

Health Records Department , Princess Alexandra Hospital Harlow

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I had been approached by a number of businesses over the last three years looking to acquire my interest. When OASIS made an approach, their personalised, friendly and efficient manner essentially won the day. In particular, their commitment to continue to grow and manage the Box-it group.

Digital Transformation FAQs

No. We suggest only digitising records that are ‘active’, for example personnel files for existing Team Members, inactive files that are still within their required retention period can be securely stored in one of our regional record centres.

One of the main benefits of digital imaging is that it drastically reduces the time it takes to access your records. Digital imaging reduces your storage costs and space. Also, digital imaging is beneficial for companies that have multiple locations with several employees that need access to the same information.

Yes. We can invoice different departments, each with its own specifications. Moreover, by storing your files by department, you can also determine which employees have access to specific records.

Indexing is key to the easy retrieval of electronic records. You should index your records according to the information that will be needed in order to retrieve the record. We can assist you in creating your indexing system. We offer customised indexing based on your company’s needs. Also, we offer an OCR option to help with the search and retrieval of your electronic records.

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Get in touch today if you would like to find out how OASIS can assist you in your digital transformation journey

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