OASIS provides information management services across a range of jurisdictions in Europe including but not limited to the Republic of Ireland, the UK, Belgium, the Netherlands and Poland.
The scope of this statement applies to all operations and functions of Offsite Archive Storage and Integrated Services Limited and its subsidiaries (hereafter referred to as “OASIS”).
OASIS does not operate in or provide products and services in high-risk countries where modern slavery is prevalent. OASIS provides most of its products and services directly, it only makes use of a small number of suppliers which include but are not limited to service providers for recruitment, IT and real estate management. These suppliers are engaged predominantly in the UK and the EU on long-term contracts.
OASIS considers that modern slavery encompasses;
OASIS acknowledges its responsibilities in relation to tackling modern slavery and commits to complying with the provisions in the legislation across the jurisdictions in which the business operates. OASIS understands that this requires an ongoing review of both its internal practices in relation to its labour force and, additionally, its supply chains.
OASIS promotes ethical business practices and policies that protect workers from being abused and exploited in their own organisation and global supply chains.
OASIS has zero tolerance to slavery and human trafficking and does not enter into business with any other organisation which knowingly supports or is found to involve itself in slavery, servitude and forced or compulsory labour.
No labour provided to OASIS in the pursuance of the provision of its own services is obtained by means of slavery or human trafficking. OASIS strictly adheres to the minimum standards required in relation to its responsibilities under relevant employment legislation in each of the jurisdictions the business operates within.
OASIS ensures that any products or services it either provides or procures are of good sustainable quality and are ethically sourced.
OASIS carries out regular risk assessments of its operations and supply chain which includes assessing its potential exposure to modern slavery, this forms part of our wider governance framework and our integrated approach to risk management.
Risks have been assessed throughout the full product and services lifecycle both internally and externally, starting from defining contract requirements before it is awarded or won, through to procuring products and services, management of the contract and supplier relationships, and reviewing the end of the contract.
All risks and mitigating actions are recorded in the OASIS risk register and are reviewed by the Board of Directors, the Executive team and senior management.
The risk and exposure to OASIS with regard to modern slavery is deemed minimal due to the sectors in which it operates, the nature and location of its operations, and its services and supply chain partners, nonetheless it has taken steps to ensure that such practices do not take place in its business nor the business of any organisation that supplies goods and/or services to it. These are described below.
This statement sets out the steps that OASIS has taken to ensure that modern slavery or human trafficking does not take place in any part of its business or supply chains.
OASIS has the following policies in place that underpin our commitment to ensure that there is no modern slavery or human trafficking in our supply chains or in any part of our business, and to ensure that business is conducted in an ethical and transparent manner;
These policies are supported by the Board of Directors and approved by the Executive management team.
All policies are communicated and made available to all Team Members through the company’s document management system or noticeboards.
The Group Compliance team ensures that all policies and procedures relating to modern slavery are fit for purpose and approved by senior management. OASIS continuously reviews and updates all of its policies.
Over the last year we have taken the following actions to improve how we manage modern slavery risks in our business and supply chain:
The Board of Directors, the Chief Executive Officer and the Executive team have overall responsibility for the steps that OASIS takes to prevent modern slavery in its operations and supply chains.
OASIS has a Group Compliance team who monitors and audits these steps, the associated policies and procedures and OASIS’ adherence to modern slavery laws. The Group Compliance team which includes the internal audit function, works closely with Human Resources, Commercial, Legal and Procurement functions to ensure that this statement is adhered to.
Any suspicions of modern slavery practices can be reported in line with the Speak Up (whistleblowing) policy via the anonymous telephone helpline or web portal. All reports will be investigated independently by senior management, and the appropriate action will be taken to mitigate any risks to modern slavery or to remedy any such acts, should they ever occur.
The Group Compliance team will hold OASIS to account for ensuring that appropriate and fair action is taken in accordance with relevant laws and that OASIS fulfils its obligations in this regard.
The Group internal audit function audits OASIS’ compliance with this modern slavery statement and its associated policies and procedures.
This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and all other relevant legislation in each of the jurisdictions in which OASIS operates. It constitutes OASIS’ modern slavery and human trafficking statement for the financial year ending 31 October 2023. This statement has been approved by the Board of Directors.