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Why weed your records and data?

By Nikki Clark | 18 January 2024

Weeding your Organisations records can feel like a very daunting task – but it does not have to be!  We have put together some helpful information about weeding your records, documents and archives.

What is weeding?

Within records management we often use terminology which is very specialised.  However, that is not the case with the term ‘weeding’, ‘weeded’ or ‘to weed’.  Weeding is similar to that of the use of the word in a gardening context.  The process of weeding in a records and information management sense is removing records or parts of records that are no longer required to be retained to maintain your records or data archive.

Why weed your records?

Weeding records is an important task as it helps you maintain your records by keeping them current and up to date without retaining out of date or information that is no longer required to be retained.  Keeping out of date or inaccurate information within your records can lead to errors being made that could cost your Organisation time and money.  If not already weeding records and data should be part of your records and information management processes.

What are the benefits to weeding records?

  • Compliance
  • Data quality
  • Accuracy and reliability
  • Efficient use of storage

Challenges of weeding

Weeding does come with challenges including the precision required to complete the effective removal of the correct information appropriately and weeding can be time consuming.  If you have an Information Management partner it is worthwhile to speak with your Account Manager or their client care team as they will be able to support you with this type of project.

If you would like to discuss your weeding project further or have any questions please email info@oasisgroup.com and we will put you in touch with a member of our expert team.

About the author

Stacey Lightburn, Strategic Account Manager

Email: slightburn@oasisgroup.com

With over 20 years Records Management experience what can I help your business with?

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