At OASIS Group we understand the challenges that businesses face when it comes to managing physical records and information. That’s why we provide a comprehensive records and information management solution that can help you release the value from your physical records and information.
Considerations for releasing the potential from your physical records:
Start with an inventory
Before you can extract as much valuable information from your physical records effectively, you need to know what you have. Conduct an inventory of all your physical records and information to identify what needs to be retained and what can be disposed of. This process will also help you identify any gaps in your record and ensure that you’re complying with any legal or regulatory requirements.
Implement a storage system
Physical records need to be stored in a way that protects them from damage, theft, and unauthorised access. Implement a storage system that ensures that records are organised and easily accessible when needed. This could include using offsite storage facilities, investing in high-quality filing systems, and using barcoding to track records.
Train your staff
Managing physical records isn’t just the responsibility of the records management team – it’s a job for everyone in the organisation. Train your staff on your recordkeeping policies and procedures to ensure that everyone understands their role in managing physical records. This could include training on how to file documents correctly, how to use the storage system, and how to identify records that need to be disposed of.
Regularly review and update your processes
Managing physical records is an ongoing process. Regularly review your recordkeeping policies and procedures to ensure that they remain effective and up-to-date. This could involve conducting regular audits of your record, updating your retention schedule to reflect any changes in legal or regulatory requirements, and investing in new technology to improve your recordkeeping processes.
By following these tips, you can maximise the value of your physical records and information. At OASIS Group, we’re here to help you every step of the way. Contact us today to learn more about our information management solutions and how we can help you manage your physical records more effectively.