Your business is probably inundated with records across the office. Many organisations struggle with how to store documents, records, and other necessary paperwork in a way that facilitates secure but easy access, without taking up acres of office space. Fortunately, Storing documents in an offsite facility offers several benefits and can help to reduce the costs associated with your record management.
There are several cost-effective ways to store records, depending on the type of records you need to store and how frequently you need to access them. Here are some options:
- Offsite records storage: If you have a large volume of records that you need to store for an extended period, consider using an off-site records storage service. These services offer secure storage facilities with climate control, fire suppression systems, and 24/7 surveillance. They charge a monthly fee based on the volume of records you need to store.
- Cloud storage: Cloud storage services offer a cost-effective way to store records electronically. These services offer a certain amount of storage for free and charge a small fee for additional storage.
- Digital backup services: There are several digital backup services that allow you to back up your records to a secure online server. These services charge a small monthly fee based on the amount of data you need to back up.
- External hard drives: External hard drives are a cost-effective way to store large amounts of data. You can purchase an external hard drive with several terabytes of storage for a reasonable price.
- USB flash drives: USB flash drives are a small and portable option for storing records. They are affordable and come in various sizes, ranging from a few gigabytes to several terabytes.
It’s essential to remember that while cost is an important consideration, it’s equally important to prioritise security and accessibility when choosing a records management partner.
At OASIS Group we provide secure, affordable and comprehensive document and records management services to a range of different industries, contact us today for further information about our offsite records solutions.
About the author
I have joined OASIS Group in a new role as Marketing Manager for the Energy division and I am responsible for growing the marketing efforts across Europe, with a focus on offerings for the Energy sector.
In this role I am responsible for developing, implementing and executing strategic marketing plans for the energy sector in order to attract potential clients and retain existing ones.