As businesses continue to grow, expand and diversify, so does their need for space. It is important to regularly review your organisations use of their real estate and property and ask whether it is the most effective and practical use of the space. One consideration might be if you are storing records onsite.
Storing records onsite might not be using that space to its full potential and an onsite storage system could be costly and time-consuming. Offsite document storage is often associated with archived records however it is a great solution for records at any point in their lifecycle. So whether they are archived, semi-current, or live, secure offsite document storage could be the solution for you. Archived records are those that are no longer needed for day-to-day business operations, but still need to be retained for legal or compliance reasons. Semi-current records are those that are needed less frequently than live records but are still required for ongoing business operations. Live records are those that are used on a daily basis, such as contracts, invoices, and customer files.
Using offsite record storage can provide a number of financial benefits to businesses. Here are just a few of the ways that rationalising your real estate with offsite professional storage can help your bottom line:
- 1. Reduced Real Estate Costs
Offsite record storage allows businesses to reduce the amount of space you need onsite, enabling organisations to repurpose the freed up space for revenue generating activities. Alternatively, storing your records offsite can support when looking to move to a smaller premises.
- 2. Lower Operational Costs
Maintaining an onsite storage system can be a costly and time consuming process. Not only the investment in the physical space and infrastructure, but the cost to allocate staff time to manage and maintain the system.
- 3. Improved Security and Compliance
Offsite professional storage providers offer high levels of security and compliance to ensure that your records are always protected. By using a reputable offsite storage provider, businesses can ensure that their records are stored securely and in compliance with all relevant laws and regulations.
- 4. Increased Productivity
By outsourcing the storage and management of their records to a third-party provider, organisations can free up valuable staff time to focus on core business activities. This can lead to increased productivity and efficiency, as staff are able to devote more time to revenue generating tasks.
Offsite records storage is an excellent solution for organisations looking to rationalise their real estate. By outsourcing the storage and management of their records, businesses can reduce real estate and operational costs, improve security and compliance, and increase productivity. If your business is looking to streamline its operations and improve its bottom line, offsite professional storage may be just the solution you need to get a quote click here and one of our professionals will be in touch.