Say goodbye to slow, missing or badly-routed mail with a single, end-to-end system for all letters and packages. Our digital mailroom service receives, digitises and distributes incoming correspondence – routing it instantly to the right person via email or an enterprise content management (ECM) system.
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Manual sorting and distribution causes delays, impacting everything from securing new revenue opportunities to protecting brand reputation.
Human error can lead to confidential or sensitive information going missing or being delivered into the wrong hands.
Storing and managing hard copy mail isn’t cost-effective when compared to an integrated digital system.
Our document management specialists will set up your system using digital mailroom knowledge and systems honed over years working with some of the UK’s leading businesses.
High speed scanning technology digitises your mail, with automatic tagging and categorisation, making it easy to search for information in digital archives.
After scanning, mail is instantly distributed in line with your pre-defined criteria, protected by secure access controls.
We’ll connect your physical and digital channels into a single system, designed around the way your organisation operates.
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Dramatically improve operational efficiency with no need to invest in proprietary technology or tools.
Advanced Optical Character Recognition (OCR) technology makes it easy to search correspondence in our secure digital archive, so information is at your fingertips when you need it.
Secure access controls protect sensitive and confidential messages from falling into the wrong hands.
Mail is automatically distributed to recipients in line with your pre-defined criteria, reducing the likelihood of critical information being lost, misdirected or delayed.
Choose how mail is sent around your organisation – via email, in an enterprise content management system (ECM), or integrated into your CRM.
11,500 customers across Europe trust our services, which are certified to the highest standards including ISO 27001, ISO 22301:2019 and Cyber Essentials Plus.
'OASIS provides us with a full records and information management service and to date, the relationship between the two companies has worked well. We have found OASIS' services to be of a very high standard, with emphasis on security, quality, accuracy and punctual service.'
images scanned per month
secure data digitised and managed
years proven experience
Frequently Asked Questions
We provide an end-to-end digital mailroom service. This includes workflow design to create a service that suits your budget, organisation and operational processes. Our digital mailroom system will receive, sort and distribute all incoming correspondence. Our scanning specialists use the leading technology to scan mail, which is then digitised and tagged automatically for easy searching. The digital files are routed to recipients in line with your pre-defined criteria. Secure access controls can be added to keep confidential data safe.
The price will depend on factors including volumes and types of mail and the service options you choose. Please contact us for a quote.
Yes! We’ve implemented digital mailrooms for leading organisations in the UK and Europe. In a recent programme for a large European bank, we processed 1.5 million items per month, leading to lower costs, fewer items going missing and quicker decisions on credit applications.
Yes. Our services are certified to the highest standards including ISO 27001, ISO 22301:2019 and Cyber Essentials Plus.
Absolutely – we provide real-time monitoring of processing volume, speed and accuracy.
Yes. A digital mailroom from OASIS is designed to move information as efficiently as possible around the organisation. That includes integrating with existing workflows and systems, such as CRMs.
Get started today with a no obligation introductory chat, to see how we can help.
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