Whether you’re storing your whole document archive or a few valuable assets, we balance high security with easy access. 24/7 monitoring and climate control protects items, while our GPS-tracked deliveries and scan-on-demand options mean your information is always at hand when you need it.
We store over 120 million items for 11,500 customers at our 70+ locations in the UK and Europe. Talk to us about offsite storage today.
Your documents could be damaged or destroyed by fire, flood, theft, or human error.
GDPR and industry regulations require certain documents to be stored and disposed of securely.
Document storage wastes valuable space in your offices and contributes to your carbon footprint.
Security-vetted staff will pick up your items in barcoded boxes and securely transport them to and from our storage facilities.
From deep storage for rarely-accessed archives, to daily document retrievals, we’ve got options to suit your usage and budget.
Our teams are trained in handling and storing unusual or fragile items, from oil well core samples to blueprints, maps and architectural models.
Outsource all the worry of protecting your documents. At OASIS we manage everything for you: from cataloguing, indexing and transportation to retention policy administration, retrievals and confidential shredding.
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Our flagship London Gateway facility covers 109,000sq ft and was built to BREEAM ‘outstanding’ standards: the world’s leading sustainability standard for building construction.
There’s no limit on the number of documents you can store with us – relieving the strain on cramped offices and overflowing filing cabinets.
We take a proactive approach to document management, with retention tracking strategies to destroy unnecessary files: saving you money and keeping you compliant.
We have every security feature, ISO and British Standard certification you’d expect from a specialist in complex, highly-regulated sectors.
You can choose to outsource your end-to-end records management to us: from storage to scanning to digital document management.
‘OASIS have consistently delivered a quality client-focused service. They successfully managed, in conjunction with DMHS, a time-sensitive project that saw in excess of 40,000 important documents migrated from our in-house facility to their specialised warehouse.’
access to your information and 4-hour emergency hardcopy delivery
locations across Europe, with all scanning facilities covered by BS10008 for legal admissibility
barcoded items managed by security-vetted staff in our professional records centres
Frequently Asked Questions
The prospect of transferring thousands – sometimes millions – of documents to a new service provider can be overwhelming. So much so, that some organisations stick with suppliers who consistently miss SLAs, are unnecessarily storing documents past retention dates, whose environmental credentials are unsatisfactory, or who don’t offer competitively priced contracts. OASIS has extensive experience in taking over underperforming information management programmes. We take on all the headaches of moving boxes and assets from existing suppliers to our secure facilities and design our pricing model to help offset your transitioning and exit costs.
Our 70+ locations across Europe are designed to safely and securely store a wide variety of valuable assets, including:
• Paper documents including files, folders, maps, well logs, deeds, contracts, wills, court documents, blueprints, loan documents, transaction histories and bound records
• High value, delicate or fragile items including historical documents, manuscripts, photographs, artwork, maps, and other items of significant cultural, historical, or research value
• Geological, environmental, and drilling core samples, including rock, soil, and sediment cores
• Media items including backup tapes, CDs, DVDs, and hard drives
• Unusual or oversized items like architectural models or equipment
There is no limit to the number of items we can manage for you. We work with some of Europe’s largest and best-known companies and store more than 120 million barcoded items in our facilities.
We offer a range of options to suit your budget and organisation, including same day and next day delivery. We can have a document in your hands in under 4 hours in the most urgent cases, or for on-screen access we will locate and scan documents from your file library on demand. Emergency access to your information is available 24/7. Across the board we meet 99% of our SLA targets.
We use secure retrieval, scanning, and encrypted file transfer processes to protect sensitive data and maintain confidentiality.
Any document stored with OASIS including legal files, invoices, reports, and personnel records can be scanned and delivered digitally on request.
We use a barcode system to index and track each record, making them quick and easy to retrieve.
Absolutely – we can keep your documents and assets in storage for a short period or as long as you like. We’ll tailor the service to you.
You can set schedules for how regularly you want your backup tapes to be rotated. You can audit your stored tapes at any time. We offer scheduled tape pickup services to collect from your premises and bring to our professional records centres. We barcode and track your media through our inventory management system in the same way we would for your documents. You can get immediate access to rotated tapes with our expedited retrieval service.
You can request access to your stored core samples for analysis or research purposes at any time. Each core sample is catalogued with detailed information, including location, depth, and date of extraction. It’s easy to search for your samples using our online system, whose interface makes assets searchable on a map, with spatial and geographic data.
We offer secure document and media destruction services, including shredding and wiping hard drives and destroying CDs, DVDs and credit cards. For document destruction, we use high-security shredders that reduce paper to fine particles, making reconstruction impossible. We will never destroy an item without client authorisation, managed via a rigorous, auditable process and validated with a certificate of destruction. Our team carry out secure shredding at our specialist site in line with BS EN 15713:2009 which covers secure destruction of confidential material. We provide lockable console shredding bins for your workplace, to keep documents secure until shredding.
Get started today with a no obligation chat, to see how we can help with your offsite document storage.
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