What is the NDR upload deadline for GP practices?

Historical GP records need digitising and to be available for National Data Repository (NDR) upload by 2026. Records must meet specific technical requirements — not all scanning is accepted.

What happens to Lloyd George records once scanned?

Once digitised and quality checked, you can choose secure off-site storage archived to NHS retention schedules, selective retention of specific patient notes, or certificated destruction via confidential shredding once retention periods have passed.

Lloyd George Record Scanning for GP Practices

Q: What are Lloyd George records?

Small brown paper wallets used to track patient medical histories since 1911. They contain handwritten GP notes, hospital letters, test results, immunisation records and prescription histories. They legally belong to the NHS.

Q: Can we access records during the scanning project?

Yes. OASIS plans collection and return around your clinical needs. Records remain accessible throughout — we have never left a practice without access to patient information.

Q: How do we know files will upload to the NDR?

OASIS builds to NHS Digital specifications from the start — PDF/A format, correct metadata structure, verified NHS numbers and quality standards met as standard.

Get your patient records digitised, NDR-compliant and off your premises. Full, phased or scan-on-demand options to suit your budget.

Speak to an expert

Home / What We Do / Our Services / Lloyd George Record Scanning For Gp Practices

Are your Practice notes NDR ready?

Your Lloyd George records are taking up space, costing money and wasting valuable administration time. The NDR upload means you need them digitised anyway – so why not free up your storage room, cut your costs and give clinicians instant access to patient histories?

We’ve digitised records for NHS trusts and GP practices for 25 years. We know what NDR-ready actually means, and we’ll get you there without disrupting your day to day operations.

What NDR ready actually means

NHS Digital doesn’t accept “we scanned it.” They require scanned documents to meet certain specifications:

✓ PDF/A format for long-term archival
✓ 300 DPI minimum resolution
✓ Verified metadata such as NHS numbers
✓ Quality checks on every page for legibility
✓ Clinical summaries properly linked
✓ Audit trail of what was culled and why
✓ Encrypted transfer and secure storage throughout

OASIS Scanning incorporates all requirements within our digitisation processes. You get digital records that meet NHS standards, not files that need reworking later.

Speak to an expert about NDR requirements.

What happens to the Lloyd George Notes once scanned?

Once digitised and quality checks complete, you can choose the following options:

Secure off-site storage – archived to NHS retention schedules, available if needed within our records centres.
Selective retention – choose certain patient notes for example complex cases on-site or with OASIS.
Certificated destruction – confidential shredding once retention periods have passed.

All handled in full compliance with NHS guidelines and data protection requirements.

Why GP practices choose OASIS

25 years with the NHS
We’ve managed sensitive healthcare records since 1999. We know what’s clinically important and what compliance actually requires.
Built around NDR from day one
Our scanning process meets NHS Digital specifications as standard – formats, metadata, quality standards, the lot.
Records stay accessible
We’ve never had a practice unable to access patient information during a project. We plan around your consultations, not our schedule.
ISO 27001 certified
Encrypted transfer, full audit trails, GDPR compliance built in. Your patient data stays secure at every stage.
One partner for everything
Scanning, storage, records management, certificated destruction. No passing you between departments or third parties.

Request a Quote

FAQs GP Patient Note Scanning Frequently Asked Questions

What are Lloyd George records?

Small brown paper wallets tracking patient medical histories since 1911. They contain handwritten GP notes, hospital letters, test results, immunisation records and prescription histories. They legally belong to the NHS.

Why does the NHS want them digitised?

The NHS stopped issuing new envelopes in 2021. Digital records reduce storage costs, improve clinical access, enable secure information sharing between systems and support better decision-making.

What is the NDR upload deadline?

Historical GP records need digitising and available for National Data Repository upload by 2026. Records must meet specific technical requirements not all scanning is accepted.

How much does Lloyd George scanning cost?

Depends on patient list size, approach and record condition. Get a quote for specific costings.

Can we access records during the scanning project?

Yes. We plan, collection and return around your clinical needs. Records remain accessible throughout we never left a practice without access to patient information.

What happens if records are damaged or illegible?

We flag issues during quality checks. Damaged pages are handled carefully, illegible documents are noted.

How do we know files will upload to the NDR?

We build to NHS Digital specifications from the start – PDF/A format, correct metadata structure, verified NHS numbers, quality standards met. We’ve been doing this since before NDR existed.