How to digitise your records without disrupting operation
Digitising your paper records is one of those tasks that many organisations recognise as essential, yet feel hesitant to start. Read more
Search and view your offsite documents with the click of a button
See all scanning servicesYour documents may be stored off-site, but your team can search and view them as easily as if they were in your own on-site records library. With a click or a call, your team member requests the file, which our specially-trained scanning team retrieves from its archive box: cleaning or repairing any old or damaged documents first, if necessary. We scan the document in the required format with optical character recognition (OCR) and metadata added for easy searching. The file is transferred to you via the pre-agreed method: email, upload to a secure cloud storage location, or via a document management system.
When you need a physical file, waiting days to retrieve it can slow everything down. That’s where Scan-on-Demand comes in.
At OASIS Group, we offer a secure, efficient way to access the documents you’ve stored with us digitally, on request. You choose the file, we scan it, and you get it straight to your inbox or via OASIS Bridge or FileSmart. No delays. No hassle.
Whether you need HR files, contracts, medical records or financial documents, we can retrieve and digitise them quickly and securely.
Speak to an expertQuick access to important files without scanning everything in advance
Lower costs, as you only pay for what you actually use
Secure and compliant, meeting data protection standards
Are you looking to reduce scanning and storage costs
Available across the UK, Ireland, the Netherlands, and Belgium
Do you need occasional access to documents
Require secure, traceable document delivery
Digitising your paper records is one of those tasks that many organisations recognise as essential, yet feel hesitant to start. Read more
Digitising your entire back catalogue of documents and information isn’t for everyone. While it can be the right answer for some organisations – not everyone is at the same point in their journey but is there a solution that combines a lot of the benefits without committing everything to the cloud.
Our public sector client was experiencing pressure on resources – budgets were tight, and yet the social problems that local authorities and NGOs are trying to combat are increasingly complex and pressing. Find out more here.
Easy onscreen access to your hardcopy documents whenever you need them with our prompt scanning service
Speak to an expertIntuitive portal for searching and requesting scanned copies of your files
24/7 emergency access to your information
Anything can be digitised, from microfiche to very large maps and blueprints
Easily search within your scanned document, thanks to optical character recognition (OCR)
Documents scanned to BS 10008 standards: Legal Admissibility of Electronic Information
Choose from different service levels to suit your budget. We’ll scan at the resolution appropriate for the intended use, saving you money without compromising on quality.
We’re big enough to be trusted by everyone from household names to police services, but we don’t have the cumbersome internal structures of the very largest suppliers.
We’re trusted by 11,500 customers. We have every security feature, ISO, and British Standard certification you’d expect, including all scanning facilities covered by BS 10008.
We apply metadata and OCR to your digitised documents so you don’t have to spend hours searching for the relevant data, and the scanned file can be easily located in your digital archive.
Our Kodak equipment is recognised as the best professional scanning technology. We scan everything from books to blueprints with flatbed, V-shaped and overhead scanners.
Outsource your end-to-end records management to Europe’s largest privately owned information management supplier, from storage to scanning to digital record management services.
Scan-on-Demand is a flexible service that lets you access your archived physical records digitally — only when you need them. Instead of scanning everything in bulk, we digitise files one at a time, on demand. It’s a smarter way to manage records without unnecessary costs.
When you need a document, just log in to your secure OASIS Bridge portal or contact our team directly. Let us know which file you’re after — no fuss, no complicated forms.
Once we receive your request, we retrieve the physical file from our archive facilities. It’s then scanned by our trusted team using secure, high-quality equipment. Every step is fully tracked, and your information is handled with care and in full compliance with GDPR and other regulatory standards.
Your scanned document is delivered straight to you — typically by secure email or via your OASIS Bridge account. It’s fast, traceable, and always in a user-friendly format such as PDF. If you need it in a different format, just ask.
You’re not alone. Here are some of the most common things people ask us about our Scan-on-Demand service from turnaround times to security, formats, and availability.
If you don’t see your question here, feel free to get in touch we’re always happy to help.
Start a conversationHow quickly will I receive my scanned file?
Most requests are fulfilled within one working day. Urgent scans can often be delivered even faster.
Is it safe and GDPR compliant?
Yes. Our scanning process follows strict security and compliance standards. Your data is protected at every stage.
What formats can I receive my document in?
Scanned files are typically sent as secure PDFs. If you need another format, just let us know.
Can I request multiple files at once?
Absolutely. You can request as many files as you need — and we’ll keep everything secure, trackable, and easy to access.
Which regions is Scan-on-Demand available in?
We provide this service across the UK, Ireland, the Netherlands, and Belgium.
One page or one million, files, books or blueprints, our technology and team can scan it all.
See all scanning services