Why IT and other teams don't see eye-to-eye on digital document management
…and how a surprising solution could be right under your nose
One place to manage all your digital documents, built on Microsoft tools you already own
See all digital technologiesChances are, you’re already using Microsoft 365 and SharePoint. But out of the box, they’re missing some of the elements you need for efficient records management. OASIS FileSmart is an enterprise-grade add-on that converts SharePoint Online into a powerful system to organise, categorise, view and manage all your documents in one place. While around 90% of the system will be based on standard functionality, we’ll customise the final 10% to the way you work: displaying tabular data for finance teams, say, or creating specialist document viewers for medical records teams. Integrating FileSmart document handling software into an end-to-end information management service means your files are always correctly set up, from digitisation to filing to ongoing process workflows.
Data is subject to the laws of the country in which is collected or housed. Where you choose to store your data can have important consequences for compliance and security. For instance, UK-based entities must ensure certain data transfer criteria are met if moving information abroad, to avoid falling foul of GDPR rules. FileSmart allows you to keep your data within your own systems.
Reassure compliance bodies that data is kept in-house, and in accordance with regulations
Give confidence to clients and stakeholders that their data is as secure as possible
Lighten the burden on IT and compliance teams by minimising data transfers
Reduce your exposure to risk from cyber attacks or changes in international data laws
If you have Microsoft SharePoint, you already have the building blocks of a fully customisable enterprise document management system. Investing in a separate, standalone EDRMS (electronic document and records management system) duplicates effort and wastes both sunk cost and ongoing operational expenditure (OpEx). On average, firms using FileSmart save 50% on licensing costs compared with third-party EDRMS alternatives.
*Average savings seen across organisations using FileSmart.
Get more from your existing Microsoft investment
Consolidate data into a single, trusted environment rather than creating a new system
Keep in-house IT resource requirements low by using recognised technologies
Avoid vendor lock-in and expensive change requests by building on standard Microsoft tools
…and how a surprising solution could be right under your nose
Learn how OASIS Group, FileSmart converted a large UK company’s SharePoint platform into a tailored enterprise document management system, saving significant money and resources, and removing compliance headaches.
Read our recent insight article by David Reynolds, Chief Digital Officer, OASIS Group
With a system that’s 100% tailored to the way your business works, all employees can save, search, access and manage documents quickly and easily.
FileSmart is a cost-effective way of customising the Microsoft tools you already own, with a new, more user-friendly interface.
Create document workflows using Microsoft’s Power Platform, with documents automatically routed into FileSmart as the final step
11,500 customers across Europe trust our services, which are certified to the highest standards including ISO 27001, ISO 22301:2019 and Cyber Essentials Plus.
Create ‘digital briefcases’: secure copies of documents that can be edited, redacted and shared – with custom retention and access rules applied.
Outsource your end-to-end records management to Europe’s largest privately owned information management supplier, from storage to scanning to digital document libraries.
Make life easier for all teams and functions, with a single, easy-to-use, fully-compliant place to manage your organisation’s digital documents. [body copy]
A system based on your existing Microsoft 365 and SharePoint Online systems
Customisations to support your unique processes and compliance requirements
Open API and Microsoft Power Platform integrations to support automated workflows
Documents and data stored within your own environment
Integration into your end-to-end records management, lowering costs and increasing efficiency