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OASIS FileSmart – digital document management system

One place to manage all your digital documents, built on Microsoft tools you already own

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The basics A better way to manage your digital documents

Chances are, you’re already using Microsoft 365 and SharePoint. But out of the box, they’re missing some of the elements you need for efficient records management. OASIS FileSmart is an enterprise-grade add-on that converts SharePoint Online into a powerful system to organise, categorise, view and manage all your documents in one place. While around 90% of the system will be based on standard functionality, we’ll customise the final 10% to the way you work: displaying tabular data for finance teams, say, or creating specialist document viewers for medical records teams. Integrating FileSmart document handling software into an end-to-end information management service means your files are always correctly set up, from digitisation to filing to ongoing process workflows.

Reassure compliance bodies that data is kept in-house, and in accordance with regulations

Give confidence to clients and stakeholders that their data is as secure as possible

Lighten the burden on IT and compliance teams by minimising data transfers

Reduce your exposure to risk from cyber attacks or changes in international data laws

Get more from your existing Microsoft investment

Consolidate data into a single, trusted environment rather than creating a new system

Keep in-house IT resource requirements low by using recognised technologies

Avoid vendor lock-in and expensive change requests by building on standard Microsoft tools

The OASIS Difference Why choose FileSmart from OASIS?

One platform for all your teams

With a system that’s 100% tailored to the way your business works, all employees can save, search, access and manage documents quickly and easily.

Improved return on IT investment

FileSmart is a cost-effective way of customising the Microsoft tools you already own, with a new, more user-friendly interface.

Increased workflow efficiency

Create document workflows using Microsoft’s Power Platform, with documents automatically routed into FileSmart as the final step

Trusted by leading organisations

11,500 customers across Europe trust our services, which are certified to the highest standards including ISO 27001, ISO 22301:2019 and Cyber Essentials Plus.

Easily respond to SARs and audits

Create ‘digital briefcases’: secure copies of documents that can be edited, redacted and shared – with custom retention and access rules applied.

One partner, zero stress

Outsource your end-to-end records management to Europe’s largest privately owned information management supplier, from storage to scanning to digital document libraries.

A system based on your existing Microsoft 365 and SharePoint Online systems

Customisations to support your unique processes and compliance requirements

Open API and Microsoft Power Platform integrations to support automated workflows

Documents and data stored within your own environment

Integration into your end-to-end records management, lowering costs and increasing efficiency