- 22 | 10 | 2025
And here’s the uncomfortable truth: a massive chunk of it is utterly useless. We’re talking about ROT data redundant, obsolete, and trivial information that’s clogging up your systems, inflating your costs, and creating headaches you didn’t even know you had.
Think about it. How many versions of that presentation are lurking in your SharePoint sites? How many “final_FINAL_v3” documents are taking up space? Industry experts reckon that ROT can account for 50% or more of an organisation’s data. That’s not just a storage problemit’s a ticking time bomb when it comes to compliance, security, and productivity.
The worst part? Most of this mess lives in unstructured data, emails, documents, images, all the things that don’t fit neatly into a database. And when you don’t know what you’ve got, you can’t properly protect it, find it, or get rid it.
Speak to an expertThis is precisely where OASIS Group’s data management solutions shine. We’ve developed tools that don’t just identify the problem they help you actually solve it.
OASIS FileSmart is our comprehensive EDRMS (Electronic Document and Records Management System) that takes the guesswork out of ROT data cleanup. It integrates seamlessly with SharePoint and helps you visualise exactly what’s sitting in your repositories, automatically classifies your content, and flags what’s redundant or obsolete. Instead of manually trawling through millions of files (which, let’s face it, nobody has time for), this contract management software does the heavy lifting. You get clear insights into what you’ve got, what you need, and what can go.
OASIS Contract IQ brings that same intelligence to your contracts and legal documents. Contracts are often scattered across different systems, buried in email attachments, or filed away and forgotten. Our contract management software centralises and analyses your agreements, ensuring you’re not missing critical dates, obligations, or renewal terms. It transforms contract chaos into contract clarity.
Cleaning up ROT data isn’t just about freeing up storage space though that’s certainly a nice side effect. It’s about reducing risk, improving compliance, and making your organisation more agile. When your team can actually find the information they need without wading through digital debris, productivity soars.
Plus, there’s the AI angle. If you’re planning to leverage AI and machine learning (and who isn’t these days?), clean data is absolutely essential. Rubbish in, rubbish out, as they say.
ROT cleanup isn’t a one-and-done project it’s an ongoing commitment. But with the right data management solutions from OASIS Group, it doesn’t have to be painful.
Get in touchBook your digital roadmap workshop with our team today. We’ll help you create a practical strategy for tackling ROT data and transforming your information management before it takes control of you.
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