Talk to Sales Client Support

Lenders: are you ready to deal with motor finance claims?

FCA motor finance claims data and records overview

What’s at stake? Get your data set up for success

The good news for motor finance lenders is that the long-anticipated Supreme Court ruling on motor finance drastically reduced the potential scope for litigation. Only specific cases where customers suffered an ‘unfair’ relationship under the law will be considered for compensation – meaning initial estimates of up to £40bn in payouts have been slashed.

The bad news is that the revised, lower figure of around £10bn is nothing to be sniffed at.

Looking for help managing claims information? Click for a consultation.

Comprehensive records of car finance and loan agreements?

Details of commission disclosures?

Unredacted documentation (some lenders heavily redacted critical details in response to Data Subject Access Requests)?

Centralising and digitising both historical and current documentation to help you meet FCA-mandated retention and transparency obligations.

organised motor finance documentation and data review

We can help with:

Metadata tagging, version control & audit trails with secure, role-based access for teams and third parties.

Step 2 Check your chain of custody

How confident are you that your documentation would be legally admissible? You’ll need to consider questions like these:

  • Were standardised procedures in place for updating and maintaining records?
  • Could there be inconsistencies across different versions of records, due to poor version control?
  • Are robust audit trail mechanisms in place to monitor alterations to documents?

If you’re unsure, you may face the possibility of fines or failed defences in court, thanks to lack of traceability in FCA and legal reviews.

Secure document audit trail for motor finance claims

Step 3 Speed up searching and sharing

You may need to go as far back as April 2007 in your records, as that’s likely to be the initial eligibility date for compensation set by the FCA.

Have you thought about:

  • Employee resource needed to carry out searches for files and documents?
  • How information can be securely shared between your firm and any relevant third parties?
  • Whether you’re adhering to the FCA’s mandate to retain key records until at least 2026, possibly later?

Putting digital systems in place to support with searching, sharing and storage will ease the burden on your teams.

We can help with:

  • Rapid search and retrieval tools
  • Connecting to third party systems for regulators, legal teams and customer portals
  • Automated retention and defensible deletion policies

Get set for the future Make this the moment to modernise

Processing claims might feel like a must-do task rather than a business opportunity. However, lenders that use this moment as a catalyst for overall records management modernisation will reap rewards.

Records which are digitised, searchable, correctly maintained and easy to share will make the process of responding to this type of challenge infinitely quicker and less resource intensive in future.

And with OASIS FileSmart, you don’t need to implement a separate, third-party records management tool to modernise your system.

  • Is an enterprise-grade add-on to SharePoint online
  • delivers substantial cost savings compared to a custom-built document management platform
  • Is 100% tailored to the way your business works
  • Holds data in your own environment for better security
  • Connects other internal file shares and systems for business-wide visibility
Filesmart - digital search tools for motor finance records

Consolidate, categorise, manage Why use FileSmart for motor finance claims?

Tackling the vehicle finance compensation process will be costly and time consuming if you don’t have the right tools in place.

FileSmart lets you meet FCA – and consumer – expectations:

  • Centralise and control historic and new dealer agreements, with clear audit trails
  • Automate document retention, metadata tagging and disclosure tracking
  • Store commission and customer records dating back to 2007 within Microsoft 365
  • Easily locate relevant agreements for case-by-case unfairness assessments, cutting operational costs and speeding up responses
  • Apply robust governance in Microsoft 365 to create long-term confidence for customers and regulators

The OASIS fast start Get set for claims management success

To find out more or book a demo, get in touch.  Our team of specialists will be happy to discuss how you can save time, cut costs and reduce risk by using FileSmart to manage your motor finance compensation process.

OASIS FileSmart solution for motor finance claims management