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We agree with you the period of time for digitisation and can then remove the records from your Practice almost immediately.
noteSpace Digital is a fully managed service. Our friendly team will visit your Practice, collect, transport, catalogue, digitise and deep store your Patient paper records.
Records are scanned to BS10008:2014 - a formal British Standard accreditation created and audited by the British Standards Institute.
Yes, the images are provided as searchable PDF files.
No, we will do that for you during the contract period. The service includes a fortnightly collection of newly registered patient records for digitisation. Following the initial contract we also offer a 'follow-on' service, enabling the collection of new records in the same way after your digitisation is complete.
The service includes a fortnightly delivery of records (requested as needed through the noteSpace software) back to the Practice on a temporary, or permanent basis.
Yes, our 'follow-on' service means we can continue to collect records for digitisation and deep storage or secure destruction after your original digitisation project.
The original records can be held in deep storage for as long as required, giving GP's comfort that they are accessible if needed following digitisation.
The Lloyd George envelope must be retained. Once scanned, the contents can be securely destroyed to standard BS15713 and a Destruction Certificate provided.
Images can either be manually attached to records in the clinical system over a period of time, or there is an optional, automated process (bulk-insert) available for attaching to patient records held in any of the principal NHS clinical systems.
Yes, our 'follow-on' service is available even if you didn't complete the initial digitisation with noteSpace Digital. It includes a scheduled collection of new records, digitisation and either deep storage or secure destruction and disposal.
You can attach them manually or we can provide a ‘bulk’ insertion routine to automate this.
After an initial practice survey your records are collected at the earliest convenience and the uplift is typically completed in a day. Some practices records have been collected within 24 hours.
Yes. Saturdays work very well and records can also be collected during the week.
Any size medical record can be stored.
Yes. The scan on demand service securely delivers a digital copy of the record over the HSCN network, to the practice in 4 hours. This is often used when a practice is preparing a SAR.
A same or next day courier service is also an option if the original paper record is required.
Records still to be summarised and those needed for third party requests e.g. SAR’s should be retained.
Yes. The service includes telephone and email support to ensure constant access to your records in the event that systems are down.
Records are stored in the regional storage facilities operated by OASIS Group companies.